For the purpose of these Travel Policies, the following definitions apply:

AGENCY

Any State agency (including the University, or department, institution, commission, or their organization) operating from funds deposited with the State Treasurer ( including local University funds)

FUNDS

All travel is contingent upon the availability of funds in the proper budget subheads.

IN-STATE

Travel within the borders of North Carolina.

INSTITUTE

A formal gathering for the purpose of training and instruction.

NON-STATE EMPLOYEES

• A consultant whose compensation will not be paid through the University payroll system.
• An employee of another governmental jurisdiction, local or federal, in whose travel the state may have a business interest.
• A prospective teacher or any other prospective State employee (includes University faculty and staff).
• A student in a State public college or university.

University controlled funds deposited with any banking facility other than the State Treasurer.

OUT-OF-COUNTRY

Anywhere not included in the two definitions: In-State or Out-of-State. Alaska and Hawaii are considered Out-of-Country for purposes of State Travel regulations.

OUT-OF-STATE

Travel in all the continental United States except North Carolina, Alaska and Hawaii.

STATE EMPLOYEE

Any employee (including University faculty and staff), whether temporary or permanent, who is paid on a State payroll.

STATE FUNDS

Any funds deposited with the State Treasurer whether derived from appropriations or agency receipts.

SUBSISTENCE

Lodging and meals.

TRAVEL

All activities involving expenses for transportation, subsistence or registration which are authorized to be paid from State Funds (including University funds) or which involve State or University vehicles for transportation.

STATE BUDGET MANUAL

The State Budget Manual Section 5 sets forth the travel policies and regulations relating to securing authorization and reimbursement of expenditures for official State travel. The administration and control of travel is in accordance with the provisions of General Statute (GS.) 138.5, 138.6 and 138.7.

REIMBURSEMENT

State officers and employees (including University faculty and staff) and members of State boards, commission, and committees may have their travel expenses reimbursed by the State, subject to the limitations contained in the regulations. Under no circumstances may duplicate reimbursements be made for the portion of an employee's expenses paid or reimbursed by a non-state source

UNIVERSITY APPLICATION

All University related travel, whether funded from State funds or Non-State funds, must conform to the travel rules and regulations stated in this manual.