TRAVEL BY NON-STATE EMPLOYEES ON STATE BUSINESS
Non-State employees traveling on official state business whose expenses
are paid or reimbursed by State funds are subject to these regulations, including statutory subsistence allowances,
to the same extent as are State employees. IRS, State and Federal
Regulations may apply to non-employee travel. A detailed purpose statement
for the travel and the relationship/benefit to the University or sponsoring
agency must be attached to the Travel Authorization/Expense Report. Travel expenses
for members of a non-employee's family are not eligible to be paid by the
state. No travel advances will be made to non-state employees.
PROSPECTIVE PROFESSIONAL EMPLOYEES
The department head or his designee is authorized to approve reimbursement of
transportation expenses of prospective professional employees visiting the
University for employment interviews. These expenses are limited to
transportation and subsistence for three (3) days (5 days if one is a Saturday)
at the in-state rate. Excess lodging expenses may be approved by the
department head or his designee.
STUDENTS
Students at the University who travel on official State business other than for athletic events or student organizations and whose expenses are paid or reimbursed by the state are subject to these regulations, including statutory subsistence allowances, to the same extent as are state employees.
Travel by students for the purpose of participating in athletic
contests and activities of student organizations must be paid
from funds supporting the particular organization or activity,
not State funds.
College students may travel in State vehicles for purposes of participation in athletic contests and activities of student organizations officially recognized by the administration of the University. College students may be passengers only, not drivers.
ATTENDANTS
Payment of travel and subsistence expenses (motel and meal costs) for attendants for handicapped employees while traveling on official state business may be reimbursed at the same extent as are state employees if advance approval is obtained from the department head or his designee.
Revised 10/02