GENERAL
Convention Registration - State Law allows reimbursement of the actual amount of convention registration fees as shown by a valid receipt or invoice [G.S. 138-6(a)(4)].
Registration fees may be paid by the
employee or the University. Registration fees are distinguished
from tuition fees in that registration fees are a "travel
expense" and tuition fees are educational expenses which
are to be charged to a general expense and used in a purely educational
nature.
EXCESS FEES
Requests for excess convention registration fee authorization must be submitted to the Purchasing Office in the form of a letter along with the travel request form at least fourteen (14)days in advance of the trip. No authorization will be granted unless a full explanation is given. The requests should indicate any portion of the fee which will be used for:
Excess registration fees will be authorized only for expenses which are directly connected with the required official business. A copy of any brochures, fee schedules or other materials listing the amount and various elements of costs included in the registration fee must be attached to the request for excess registration fee authorization. Authorization, or denial of authority to reimburse for excess fees will be indicated on the form by the Office of Business and Finance/Purchasing.