YOUR PAYROLL ADDRESS

The NC A&T Payroll Department uses the address on the employee's initial W-4 for paychecks, earnings statements (W-2), and any other payroll mail. This address and W-4 information is obtained by the Benefits Office during the initial (new) employee orientation.

Employees must document address changes at the University Benefits Office, 1020 E. Wendover Ave by completing a Change of Address form. Employees may not use an NC A&T departmental address as their payroll address.

Student employees must document address changes at the Payroll Department, 214 Dowdy Administration Building by completing an updated Change of Address form. Notifying the University Registrar of address changes does not authorize a payroll change.

W-4 AND WITHHOLDING FEDERAL INCOME TAX

An employee must complete, sign, and submit to the Payroll Department a W-4 form (Employee's Withholding Allowance Certificate) before Payroll Services makes any salary or wage payments. This W-4 information is initially obtained by the Benefits Office during the new employee's orientation.

The employee declares a correct address and social security number, the IRS filing status, and the number of withholding allowances or the percent of income to withhold on the W-4 form. The Payroll Department uses this information to compute the amount to withhold from the employee's taxable gross salary, as well as the address to mail any payroll related correspondence. An incomplete W-4 will require a "single, no exemption" rate to be applied--the highest level of withholding available.

Because an individual's tax status can change frequently, it is beneficial for an employee to update withholding information when the need arises. The IRS will impose penalties for withholding too little of the ultimate taxes owed annually, but also many individuals do not want to have too much withheld needlessly. Examples of a tax status change might be:

• Marriage status changes
• Added dependents, such as a new child or parent in the household
• Purchase of a home, with increased interest deductions to reduce income
• Mortgage Interest Credit (MCC) on the purchase of a first home
• Secondary income which does not withhold, such as a part-time job (including that of a spouse), royalties or teaching awards, and investment or gambling earnings

Changes in withholding allowances may be made quickly and easily at any time by completing a revised W-4. The forms are available in our Payroll Department, 214 Dowdy Administration Bldg. or the University Benefits Office, 1020 E. Wendover Ave.

Employees may change their payroll address at the Payroll Department, 214 Dowdy Administration Building by completing an updated W-4 form. Withholding adjustments are also made by completing an updated W-4.