PURPOSE:

The purpose of this policy is to provide specific policies and procedures for compensating students participating in University Research Awards.

POLICY:

The determination of whether an award is research or training is made by the awarding agency and is generally identified in the award document. For awards classified as research, the following types of compensation are allowable if specifically identified in the proposal and included as a cost category in the approved budget:

1. Student Wages - Compensation to students for work or services performed on a research project.
2. Tuition Remission - Payment of tuition and fees to the University for a student actively involved in the research effort of the award.

Pursuant to federal guidelines, University Project Directors may authorize charges to a sponsored project account for a student's wages and/or tuition and required fees provided that all of the following conditions exist:

1. The student is performing research services that are necessary for the completion of the grant/contract objectives. Clerical staff services do not qualify as allowable charges for tuition remission.
2. The total amount of compensation, including tuition, paid to or for the student is reasonable for the services performed. Scholarship payments are not allowable expenditures on federal research projects because the purpose of the award is research, not instruction. Tuition remission is not a scholarship; it is an alternate form of compensation.
3. Students working on non sponsored activities are similarly compensated.
4. The employment period is within the award period.
5. The semester for which tuition is being paid must be totally within the funding period of the award. Tuition cannot be paid for a semester in which the grant expires unless there will be an extension to that project.

PROCEDURE:

1. The Project Director will identify the types of compensation in the proposal budget.

2. Research proposals will not be processed with the category titled stipends.

3. Student wages will be paid based on the submission of the appropriate payroll documents.

• a. Internal Salary Authorization - This form is used to pay graduate students at fixed monthly rate. The appropriate line item for this cost is 1112. After the Fact Certification of Labor forms are required.
  b. Student E1 - This form is used to pay graduate and undergraduate students at an hourly rate on the student wages (1450) object line. Time sheets must be submitted according to the University schedule. After the Fact Certification of Labor forms are not required.

4. Tuition remission, tuition and fee payments will be processed via a purchase request with the Tuition Remission Award and Financial Aid Scholarship forms attached

5. All Student E-1 forms and Purchase Requests for Tuition Remission should be routed to the Financial Aid Office prior to submission to the Office of Contracts and Grants.

STUDENT NAME: ___________________________________________

SOCIAL SECURITY NUMBER: ________________________________

LOCAL ADDRESS: __________________________________________

LIST HOME COUNTY: _______________________________________

VISA TYPE: ________________________________________________

CLASSIFICATION: __________________________________________

MAJOR: ___________________________________________________

ACCOUNT NUMBER: _______________________________________

ACCOUNT TITLE: __________________________________________

CONTRACT/ GRANT PERIOD: _______________________________

SEMESTER TUITION REMISSION IS FOR: _____________________

TOTAL TUITION AND FEES FOR SEMESTER: __________________

AWARD AMOUNT: _________________________________________

NOTE: Amount to be paid cannot exceed Tuition and Fee charges for the semester. Room and Board costs are excluded. Payments are made directly to the University.

CERTIFICATION:

This is to certify that________________________________ is currently enrolled in school and is contributing to the research efforts of the project identified above.

_____________________________________________

Project Director Signature, Date

Form CG101