PURPOSE

The purpose of this statement is to provide general guidelines and applicable procedures for travel on sponsored awards.

GENERAL GUIDELINES/APPLICABLE POLICIES

Travel is allowable if identified in the agreement. Travel must be specifically related and identifiable to the sponsored program. University travel policies and procedures (see Travel Section of this manual) must be adhered to. Travel cost that exceed the approved budget by 10% or $500 which ever is greater must be approved by the sponsor. Written prior approval for foreign trips must be received in advance of the each trip even if included in the approved budget unless the requirements has been waived by the agency.

PROCEDURES

1. Submit request in accordance with University policies
2. Submit a written request for foreign travel to the Division of Research to obtain agency prior approval if required
3. Submit timely request for reimbursement since travel funds are not encumbered
4. Submit a request for allotment revision if agency approval is needed to increase the travel object code in the budget.