The University Central Receiving Department is responsible for the physical receipt, storage, delivery, scheduling, record keeping and related coordination for all incoming property items, materials/supplies, equipment and some furniture acquired by the University; exemptions are listed in the Direct Delivery Section.

The facility is open Monday through Friday, from 7:00 AM ­ 5:00 PM (10 hours per day). However, merchandise from vendors is received from 7:30 A.M. - 4:00 P.M. daily. Campus deliveries are made daily between 8:30 A.M. and 4:30 P.M. or at other times if notified by telephone (334-7972).

Direct Delivery

A department may elect to have certain materials delivered directly to the department because of the nature of the materials or because of the quantity of the materials involved. In these cases, the common carrier is responsible for the materials until they are delivered to the requesting department's receiving area. The receiving individual will be required in these cases to sign the common carrier's bill of lading. It should be noted that all shipments of this type should be prepared freight; and accordingly, collect freight should not be accepted. This is usually denoted on the receiving document. A list of some orders exempt from Central Receiving and delivered directly to departments are as follows:

• Personal Service Payments
• Subscriptions
• Printing
• Contractual Arrangements
• Confirmations
• Open Account Purchase Orders
• *Copiers
• *Dictating Equipment
• Bookstore Book and Resale Orders
• Library Book Orders
• Food Service
• Delicate Equipment
• Repair Orders
• *Maintenance Contracts
• Major Furniture Shipments
• Bookstore Departmental Orders
• Gasoline Orders
• Registrations
• Memberships
• Transportation Purchase Orders
• Vehicle Orders
• Advertising
• Live Biological Materials
• Rental Orders

*Denotes equipment that requires installation by vendor and demonstrations.

Shipping

Central Receiving also serves as the shipping agency for the University. A department desiring to send a shipment by common carrier or United Parcel Service should make its request on the Mail Charge Slip, being sure to include the department name, account number, and any authorized signatures. The form should also include the complete shipping address, number of packages and indicate if insurance is desired. The form and package should then be forwarded to Central Receiving. If necessary, Central Receiving will pick up parcels or freight.

Damages/Discrepancies

If merchandise is damaged, or a shortage or an overage is discovered after delivery, all packing material and the shipping cartons should be retained until an inspection report is received from the shipper and instructions are obtained as to the disposition of the damaged materials and the shipping carton and packing. Receiving personnel must immediately notify the University Purchasing Office and/or Central Receiving Department.

If damage is discovered during receiving, merchandise will not be accepted by the University and the Purchasing office will be notified immediately. The University Purchasing Office will handle correspondence with the carrier and/or vendor concerning credit for or replacement of the damaged merchandise.

If there is damage on direct deliveries, do not receive or sign for the shipment; notify the University Purchasing Office immediately.

Return of Merchandise

Departments needing to return materials to a vendor should contact the University Purchasing Office, giving the reason for the desired return. The Purchasing Office will secure permission from the vendor for return of the materials, and will obtain shipping instructions. No supplies or equipment should be return to a vendor for whatever cause without first obtaining the vendor's permission and shipping instructions through Purchasing. UPS shipments and motor freight shipments will be handled by the University Central Receiving Department.