GENERAL INFORMATION

The purpose of this section is to be instructive to persons associated with acquiring goods and services for A&T State University. The information following seeks to identify the duties, authorities and delegations of authority pursuant to the General Statutes and to the regulations and policies as set forth by the State of North Carolina and North Carolina A & T State University.

ASSISTANCE

You are invited to contact the University Purchasing Office at 334-7555, if your specific question is not covered. The office is located in the Dowdy Administration Building,
Room 226.

RESPONSIBILITIES

The Primary functions of the University Purchasing Office are:

• To serve faculty, staff, and students in securing supplies, material, equipment and contractual services.
• To assure that purchases made are properly authorized and result in proper quality goods or services being delivered to the designated location, at the proper time, in the right quantity, for proper usage and at the best possible cost.
• To assume responsibility for compliance with law and policy established by the
  N. C. General Assembly, specifically, G.S. 143-48 to 64 inclusive.

• ORGANIZATION
  • The Purchasing Office is a part of the Business and Finance Division of the University and, as such; reports to the Assistant Vice Chancellor for Business and Finance/Business Manager. The Purchasing Office is composed of the operational units listed, defined and illustrated as follows:
  • GENERAL PURCHASING
  • The Purchasing Office is the unit of Business and Finance responsible for making all purchase contracts entered into for the University (rental and purchase of real property excepted). This authority covers all supplies, materials and services, such as; but not restricted to: printing, equipment, supplies, consultant services, contractual services and general expense items.
  • MAINTENANCE CONTRACTS
  • The Office is responsible for securing contracts for and service work on all office and instructional equipment.
• TRAVEL
  • All travel requirements are handled in the Purchasing office. This includes all activities involving transportation, subsistence or registration. All fund sources are included.