TRAVEL

Table of Contents

GENERAL INFORMATION

• Responsible Office
• Purpose
• Policy
• Assistance
• Submission
• Travel Allowances

DEFINITIONS OF TERMS

• Agency
• Funds
• In-State
• Institute
• Non-State Employee
• Non-State Funds
• Out of Country
• Out of State
• State Employee
• State Funds
• Subsistence
• Travel
• State Budget Manual
• Reimbursement
• University Application

AMERICAN EXPRESS CORPORATE CARD

TRAVEL ALLOWANCES

• Travel Allowances
• In-State
• Out-of-State
• Out-of-Country
• Requirements for Excess Expense Authorization
• Required Additional Approvals

NON-STATE EMPLOYEES

• Travel by Non-State Employees on State Business
• Travel by Prospective Employees
• Travel by Students

TRAVEL ADVANCES

• Exceptions
• General Information
• Air Fare

REIMBURSEMENT OF TRAVEL EXPENSES

• Certification of Travel
• Grant Funds
• Deans and Department Heads
• Duplicate Reimbursement
• Available Funds
• Cancellation of Travel Authorization

SUBSISTENCE

• General
• In-State Travel/Twenty-four Hour Period
• Less Than Twenty-four Hour Period
• Subsistence Rates
• Actual vs. Subsistence
• Registration Fees
• Overnight Travel
• Daily Travel/Not Overnight
• Actual Cost
• Sharing Room with a Family Member
• Receipts
• Tips
• Telephone
• Out-of-State Travel/Twenty-four Hour Period
• Subsistence Rates
• Actual vs. Subsistence
• Stipends

TRANSPORTATION

• General
• State Car
• Rates for State Vehicles
• General Information
• Private Cars
• Commercial Airlines
• Non-Commercial Air Travel
• Scheduled Bus and Train
• Taxi and Limousine
• Rental Cars

REGISTRATION FEES

• General
• Excess Fees

USE OF GASOLINE CREDIT CARDS

• General
• Procedure for Acquiring
• Billing Procedure
• Exemptions

APPENDICES

Revised State Travel Regulations 7-2007

TRAVEL AUTHORIZATION/EXPENSE REPORT 

INSTRUCTIONS FOR PREPARATION OF FORM 8233 - EXEMPTION FROM WITHHOLDING ON COMPENSATION FOR INDEPENDENT (AND CERTAIN DEPENDENT) PERSONAL SERVICES OF A NONRESIDENT ALIEN INDIVIDUAL

EXEMPTION FROM WITHHOLDING ON COMPENSATION FOR INDEPENDENT (AND CERTAIN DEPENDENT) PERSONAL SERVICES OF A NONRESIDENT ALIEN INDIVIDUAL - FORM 8233

For additional information contact the Travel Office at 336-334-7555.

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Send comments on this site to Phil Mansfield at mansfiep@ncat.edu.