If a check (including a payroll check) is lost or stolen, the payee to whom the check was drawn should contact the General Accounting Office or Payroll Department immediately.

The payee must first execute an affidavit (in the presence of a Notary Public) before any further action can be taken to replace the check. Once the appropriate party has secured the affidavit, a Stop Payment Notice on the lost or stolen check is issued to the State Treasurer's Office. If the check is found before the stop payment action has been put into effect, the General Accounting or Payroll Department must be contacted so the Stop Payment Notice can be canceled.

After the State Treasurer notifies the Accounting Office that the stop payment action has been put into effect, a replacement check can be issued. The processing time for a stop payment usually takes two weeks.

There are usually NC A&T employees on campus who are Notary Publics, and often one can be accessed in the Dowdy Building. However, because this is a volunteer service for them, there is no assurance that a notary will be available through the University.