Conditions Requiring Prior Approval

The following activities or expenditures require prior written approval from the awarding agency:

1. Change in the scope or objectives of the project.

2. Change in the principal investigator or other key project people.

3. Change in level of effort of the principal investigator.

4. Subcontracting work to a third party.

5. No-cost extension.

6. Foreign travel must be approved for specific trips at least 60 days prior to departure (this includes Canada).

7. Equipment purchases of 5,000 not included in budget.

8. Purchase of individual items of equipment costing of 10% of the current budget.

9. Carryover of an un-obligated balance in excess of 10% of the current budget.

10. Transfer of budgeted amounts among direct cost categories when the total award exceeds $100,000 and the amounts being transferred will cumulatively exceed 10% of the current approved budget.

11. Direct costs for which there is no approved budget category.


12. Re-budgeting participant support costs.

13. If program regulations require the transfer of amounts budgeted for indirect costs to absorb increases in direct costs or vice versa.

Other Operational Guidelines

1. Annual Progress reports are due 90 days after the award year, however, DOE may require annual reports before the anniversary dates of multiple year awards.
2. Final Technical reports are due within 90 days after the termination date.
3. Annual Property reports (Federally Owned) are due upon the anniversary date of the award.
4. Final Property reports are due 90 days after the termination date.
5. Final Patent report is due 90 days after the termination date.